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We’re Hiring a Director of Operations!


Published on

01 - 07 - 2022

Position Announcement

Director of Operations 

The Avarna Group is seeking a Director of Operations. The Director of Operations oversees general daily client and Avarna community communications, bookkeeping, project management and administrative tasks. This position provides leadership in establishing and updating organizational systems, maintaining necessary business filings and documents, and managing finances and appropriate filings. The Director of Operations works closely and collaboratively with the Avarna Group founding partners (Ava and Aparna) and team members.

Black, Indigenous, Latine, Asian, and other people who identify as people of color or BIPOC individuals are encouraged to apply, as are people holding other marginalized identities related to gender, sexual orientation, ability and class background.

Areas of Responsibility:

Operations & Administration:

  • Plan and participate in check in calls with Ava & Aparna as well as Avarna all-team Zoom meetings
  • Make regular minor content updates to the Avarna Group website and maintain contact information in Quickbooks, Google Contacts, and MailChimp, as well as any other data management apps with relevant client information
  • Ensure business information is updated across online accounts and with clients
  • Ensure internal documents and templates are updated regularly and Google Drive folders are organized
  • Maintain proper business registration, certifications, documentation (e.g. state annual reports, insurance, client contracts)

Client & Avarna Community Communications:

  • Manage the [email protected] email account, which serves as the first point of contact with The Avarna Group
  • Schedule Zoom meetings and webinars for Avarna Group partners with prospective and current clients (as needed)
  • Support Avarna team members with drafting, sending, and monitoring proposals in Proposify 

Bookkeeping & Finances:

  • Maintain and update financial information related to expected income, operating expenses, and the Avarna fund (funds allocated to special projects and philanthropic giving)
  • Maintain records of  Avarna Group income and expense accounts in Quickbooks 
  • Support the management of accounts receivable 
  • Manage accounts payable for Avarna team members and external vendors 
  • Generate reports and provide necessary information to Avarna Group CPA as needed
  • Assist in filing quarterly and end of year tax documents and other simple tax duties

Project Management:

  • Support Ava and Aparna in creating and maintaining a system for work planning
  • Support Ava and Aparna in creating and maintaining a system for tracking project progress 

Required Knowledge, Skills & Experience:

Note: These requirements are guidelines, not hard and fast rules, so if you have 75% of the requirements listed we encourage you to apply.  Your “experience” below refers to paid and unpaid experience, including volunteer work, which helps build the competencies, knowledge, and skills that translates directly to this position.  Applying gives you the opportunity to be considered.

  • Demonstrated commitment to equity, inclusion, and justice in either personal life or professional work
  • Excellent organizational skills
  • Ability to create and maintain budgets and financial documents
  • Effective oral and written communication skills
  • Ability to work effectively on diverse teams or with a diverse range of people
  • Effective at communicating with people different from themselves, including giving and receiving feedback in a productive manner
  • Ability to take initiative and produce results with minimal supervision
  • Experience with Microsoft Office Suite, Google Drive applications, Zoom, and Quickbooks Online, and experience with or willingness to learn basic website content maintenance on WordPress and project budget, time management, and invoicing on Harvest
  • Access to and use of reliable personal computer and Internet connection

Other Job Details:

Compensation & Benefits: $40/hour with guarantee of 10 hours per week. Compensation is negotiable. This is a contract position with no benefits.

Location & Work Schedule: This is a remote position.

To Apply: Submit a description of your relevant knowledge, skills, experience and background and a brief explanation of why you are particularly excited about this position to [email protected] by February 4, 2022. We don’t expect standard cover letters and resumés as long as what you send us gives us enough information to determine whether you have the skills for the job. Interviews will occur in the month of February with a decision by early March. We hope the candidate we select can begin working with us some time in March. 

Non-discrimination Statement: The Avarna Group does not discriminate on the basis of race, ethnicity, indigeneity, color, religion, gender identity, sexual orientation, pregnancy, parental status, national origin, age, ability, genetic information (including family medical history), political affiliation, military service, or other non-merit based factors.